True Cost of Manual Invoice Processing
Calculate the hidden time and money costs of manual data entry
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📌 At a Glance
- Problem: Manual invoice processing costs businesses $500-$10,000+ monthly in labor
- Solution: Automated PDF extraction reduces processing time by 90%+
- ROI: Most businesses see positive ROI within the first week
- Savings: Save 5+ minutes per invoice with AI-powered extraction
Invoice Processing Cost Calculator
Where Your Time Goes
| Task | Manual Time | Automated Time | Time Saved |
|---|---|---|---|
| Opening and reading invoice | 30 seconds | 0 seconds | 30 seconds |
| Data entry (vendor, date, number) | 90 seconds | 5 seconds | 85 seconds |
| Line item entry | 120 seconds | 10 seconds | 110 seconds |
| Tax calculation & verification | 60 seconds | 0 seconds | 60 seconds |
| Categorization & coding | 45 seconds | 5 seconds | 40 seconds |
| Total per invoice | 5.75 minutes | 20 seconds | 5.4 minutes saved |
The Hidden Costs You're Missing
❌ Error Correction
Manual entry has a 3-5% error rate. Each error takes 15-30 minutes to find and fix.
⏰ Opportunity Cost
Time spent on data entry is time not spent on revenue-generating activities.
😓 Employee Burnout
Repetitive manual tasks lead to decreased productivity and higher turnover.
📅 Late Processing
Delayed invoice processing can mean missed early payment discounts.
Return on Investment
Manual Processing
- Labor costs: -$583/month
- Error correction: -$200/month
- Opportunity cost: -$500/month
- Total cost: -$1,283/month
PDF Invoice Reader
- Software cost: -$19.99/month
- Reduced labor: +$500/month
- Error reduction: +$180/month
- Net savings: +$660/month
Your ROI: 3,300% in the first year
Most businesses see positive ROI within the first week
Industry Benchmarks
| Industry | Avg Invoices/Month | Manual Cost | Potential Savings |
|---|---|---|---|
| Small Retail | 150 | $875 | $795/month |
| Professional Services | 75 | $437 | $397/month |
| Construction | 200 | $1,166 | $1,060/month |
| E-commerce | 500 | $2,916 | $2,650/month |
| Bookkeeping Firms | 2000 | $11,666 | $10,600/month |
Why Businesses Choose Automation
⏱️ Time Savings
Reduce invoice processing time from 5+ minutes to under 30 seconds per invoice.
🎯 Accuracy
AI-powered extraction eliminates manual data entry errors and ensures consistency.
💰 Cost Reduction
Cut processing costs by 90% while improving data quality and speed.
📈 Scalability
Handle growing invoice volumes without adding staff or overtime costs.
Frequently Asked Questions
How accurate is automated extraction?
Our AI achieves high accuracy rates on Canadian invoices, extracting vendor names, amounts, and GST/HST/PST reliably.
What's the real time savings?
Most businesses save 5+ minutes per invoice. Processing 200 invoices monthly saves approximately 17 hours.
How quickly will I see ROI?
At $19.99/month, most businesses see positive ROI within days, not months.
Can it handle my invoice volume?
Yes! Plans range from 150 invoices/month ($9.99) to unlimited ($39), suitable for any business size.
How does it integrate with my workflow?
Simply upload PDFs, review extracted data, and export to CSV for your accounting software.
Is my data secure?
Yes. Data is encrypted during processing. PDFs are not stored - only extracted data is retained securely.
Stop Wasting Money on Manual Processing
Save time and money with automated extraction
Calculate Your Savings →Start with 5 free extractions • No credit card required